Hapony allows you to set-up a beautiful custom branded landing page for you to promote your event and build your audience, whether it be a marketing webinar, medical meeting or educational training program. Include event details, speakers, sponsors, social links and event branding.
Hosts and speakers have the ability to upload and share content, share their screen, video, and audio during a webinar. Additional roles include Moderators and Producers that can support any event (without needing to be on camera), helping with Q&A for example, pushing notifications and managing lower thirds graphics for speakers.
Attendees can engage through chat, polls or question-and-answer features, and can request to 'join stage' to speak and ask questions in real time.
In this article, we'll cover:
How to schedule a webinar
Go to app.hapony.com and log in to your account.
On the dashboard, click on "Create Webinar".
Provide a title and specify the start date, end date, as well as start and end times.
Click "Create & Continue".
To make your webinar more informative, you can include a brief description.
Click on "Edit URL" to customize your webinar link and let attendees know what your session will be about.
On the top right, select "Save Changes," and your webinar will be stored as a draft for the time being.
Inviting participants, speakers, moderators, and producers
Participants
Participants are considered view-only entities by default. This means they do not possess any active access and permissions unless explicitly granted by the host. However, participants do have the ability to engage with interactive features such as polls and in-meeting chats. In Hapony, you have the flexibility to include up to 5000 participants, depending on the specific plan you have selected.
There are two distinct ways to invite participants to register for a webinar:
Copy the registration URL of your webinar from the webinar details page and share it via email, messaging platforms, or your website.
Registration form embedded on the webinar landing page.
Select "Registration Form" on the side panel.
Just add a registration form and from the top right-hand side corner, keep the toggle on to display the form on the webinar landing page.
Click "Preview Landing Page"
You'll find the embedded registration form on the landing page.
Speakers
Speakers actively engage with the audience by delivering presentations, leading discussions, answering questions, and facilitating interactive sessions. They have the ability to mute/unmute themselves, start/stop their video, view and respond to Q&A, and have access to other tools that enhance their participation during the webinar.
Navigate to the side panel and select "Speakers".
Next, click "+ Add Speaker
Select the email of the speaker from the contacts if you have already added it, or check the "Add to Contacts" option if you want to add the speaker to your contacts.
Add social links for the speaker by clicking on "Manage"
Click "Save Changes" to add the social link.
Within the speakers window, select "Create & Continue"
Upon adding a speaker in the speakers section, you will be able to view the recently added speaker.
Add a profile image for each of your speakers, these will also appear on your custom landing page.
Click "Publish Webinar"
An email will be sent to the speakers once the webinar is published.
Moderators & Producers
Moderator is a team member who helps to mediate the virtual event. Their responsibilities include facilitating the webinar process, supporting the host and speakers, and mediating the questions and chats that occur within the webinar room. They can also respond to messages and exclude participants if necessary, such as in the case of posting inflammatory statements. Moderators can perform various tasks such as creating polls, managing participants, and moderating the chat and screen sharing during the webinar.
Navigate to the side panel and select "Moderators"
Next, click "+ Add Moderator"
Add details such as email, first name, last name, and click "Add Moderator"
Upon adding a moderator in the speakers section, you will be able to view the recently added moderator.
Click "Publish Webinar" or "Republish Webinar"
An email will be sent to the moderators once the webinar is published.
To add producers, navigate to the right-hand side of the webinar details page and enter the event producer in the provided textbox.
Upon adding producers, you'll receive an email.
How to start a webinar
For participants
Click "Register" on the webinar landing page.
Input the details into the registration form.
Navigate to your registered email inbox and click on the provided link.
Click "Access Webinar" and you'll be redirected to the webinar page
For hosts
On the webinar listing page, Click on "Join Now" to directly join the webinar.
Or, visit the webinar landing page and click "join"
For moderators and producers
Click the link you received via Hapony in your email.
Click "Join" on the webinar landing page.